Cardata
Cardata makes mileage reimbursement accurate, compliant, and tax-free.
By Cardata · 4.0/5 verified-buyer score
Positioning guardrails
Best for
- Employers reimbursing a distributed workforce for business mileage
- Finance and HR teams replacing flat car allowances or company cars
- Companies needing IRS-compliant FAVR, CPM or TFCA programs run as a managed service
- Organizations that want tax-free, audit-ready reimbursement with direct-to-driver pay
Ideal size: 100–5,000+ employees people · Mid-market or enterprise with finance/HR operations and a field or driver workforce
Not for
- Teams wanting self-serve software with published list pricing
- Businesses with only a handful of occasional drivers who can use the IRS standard rate
- Buyers who want to administer compliance, insurance verification and program design in-house
- Consumer or gig-driver mileage trackers
Value metrics scorecard
Time-to-Value
About 1 month
~30 days to first production value
Total Cost of Ownership
$0/yr
Starts at $0 · Per-user, per-year subscription; custom quote based on driver count, program type (FAVR, CPM, TFCA or a mix) and add-ons. No list prices published.
Implementation Friction
3/5
Engineering + admin effort required
Buyer Score
out of 5 · verified buyers
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
No published seat tiers; priced per user/driver and quoted per organization
Add-on costs
- Cardata Intelligence (advanced custom AI reporting)
- Continuous MVR monitoring
- Driver safety training
Company & support
Who is behind Cardata, and how your team gets help once it is live.
Company
- Founded
- Not recorded
- Headquarters
- Not recorded
How you get support
- PhoneAll plans
- EmailAll plans
- Live chatNot listed
- Support portal / ticketsNot listed
- Community forumNot listed
- Help centre / docsNot listed
- Dedicated account managerPlan not stated
- In person / on-siteNot listed
- Hours
- Not recorded
- Response time
- Not stated
Contact page publishes [email protected] plus US and Canada support numbers for existing customers. Pricing page lists email support, phone support and technical onboarding as included, with a dedicated customer success manager, business reviews and role-based trainings.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where Cardata sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line.
Companies on the chart 6 / 10
- Cardata
- Restaurant365
- Nory
- Apicbase
- Fourth
- 75F
Add or change companies
Up to 10 companies including Cardata. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
No supported MCP path today, so it cannot be driven from an AI client.
AI & MCP readiness
What Cardata ships in AI, and what it asks of your ecosystem.
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
Cardata is a managed mileage reimbursement platform that designs and runs IRS-compliant FAVR, cents-per-mile and tax-free car allowance programs. Drivers capture business trips automatically in Cardata Mobile; admins track compliance, approve activity and pay drivers directly outside payroll. Cardata cites $1B+ reimbursed, 30% savings versus allowances or company cars and 95% customer satisfaction, plus 25+ years of IRS compliance expertise. Pricing is a custom per-user, per-year quote with optional add-ons.
Frequently asked questions
How does Cardata price its mileage reimbursement program?
Cardata prices on a per-user, per-year subscription. Each user fee includes the platform and the managed services around it, and the quote varies with the number of drivers, the program type (FAVR, CPM, TFCA or a mix) and any add-ons chosen. No list prices are published; you request a custom quote and get a walkthrough of costs based on team size and driving patterns.
What is the difference between FAVR, CPM and TFCA programs?
FAVR (Fixed and Variable Rate) is a data-driven, 100% tax-free reimbursement for high-mileage drivers but needs setup and ongoing compliance work. Cents-Per-Mile pays a simple rate for occasional drivers, tax-free up to the IRS rate, with low administration. Tax-Free Car Allowance pays a fixed reimbursement, tax-free up to the IRS rate, with steady monthly costs and fewer rules than FAVR.
Does Cardata replace payroll reimbursements?
Cardata can issue reimbursements through secure direct-to-driver payments that are separated from payroll, which helps preserve the tax treatment of the program and reduces administrative burden on payroll and finance teams. Administrators also get dashboards, reporting and approval workflows with visibility into reimbursement activity across the workforce.
What support is included with a Cardata subscription?
The pricing page lists email support, phone support and technical onboarding as included, alongside services such as a dedicated customer success manager, policy and rate configuration, program adjustments, business reviews, and driver, manager and administrator training. The contact page publishes the support email address and US and Canada support phone numbers for existing customers.
Which Cardata capabilities cost extra?
The pricing page labels Cardata Intelligence (advanced custom AI reporting), continuous MVR monitoring and driver safety training as optional add-ons. Core items such as the Cardata Mobile app with unlimited trip tracking, the cloud portal, insurance verification, compliance verification and direct driver payments are listed as part of the core products and services.