Mobilexpense
Spend management made simple: automate expense submission, approvals and reconciliation.
By Mobilexpense · HQ Brussels, Belgium · 4.0/5 verified-buyer score
Positioning guardrails
Best for
- European mid-market finance teams (20+ users) wanting fast, mobile-first expense automation
- Global enterprises needing multi-entity, multi-currency spend control and local tax compliance
- Companies that want business credit cards and expense data in a single platform
- Nordic small businesses wanting simple expense tracking and corporate-card invoice management
Ideal size: 20–5,000 employees people · Mid-market or enterprise with an established finance/AP team
Not for
- US-only organisations requiring FedRAMP or HIPAA-specific assurances
- Teams below 20 users looking for a free self-serve tier
- Buyers wanting full source-to-pay or procurement suites rather than T&E and cards
Value metrics scorecard
Time-to-Value
Under a month; simple setups under a week
~30 days to first production value
Total Cost of Ownership
$10,500/yr
Starts at $104 · Per user, per month. Declaree from €8/user/month; MXP custom enterprise pricing. Optional modules and integrations priced separately.
Implementation Friction
2/5
Engineering + admin effort required
Buyer Score
out of 5 · verified buyers
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
Minimum 20 users on Declaree and MXP
Add-on costs
- Mobilexpense credit cards from €4 per user, per month
- Optional modules: multi-level projects, bring-your-own card connections, variable mileage rates, CO2 tracking
- Additional ERP, HR and other integrations priced separately
Company & support
Who is behind Mobilexpense, and how your team gets help once it is live.
Company
- Founded
- 2000 · 26 yrs in business
- Headquarters
- Brussels, Belgium
How you get support
- PhoneNot listed
- EmailAll plans
- Live chatNot listed
- Support portal / ticketsAll plans
- Community forumNot listed
- Help centre / docsAll plans
- Dedicated account managerPlan not stated
- In person / on-siteNot listed
- Hours
- Not recorded
- Response time
- Not stated
Registered key contacts reach support via portal.mobilexpense.com or by support email; a dedicated onboarding manager and ongoing account manager are named on vendor pages.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where Mobilexpense sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line. A dashed ring marks an outlier pinned to the edge; hover for its value.
Companies on the chart 6 / 10
- Mobilexpense
- Fairmarkit
- Tipalti
- Thatch
- Globality
- TCP Software
Add or change companies
Up to 10 companies including Mobilexpense. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
No supported MCP path today, so it cannot be driven from an AI client.
AI & MCP readiness
What Mobilexpense ships in AI, and what it asks of your ecosystem.
AI features shipped
Vendor FAQ states AI captures, categorises and validates receipts in Declaree and, in MXP, enforces policies, detects anomalies and surfaces spending insights. No model-provider or AI audit-log detail is published on the pages reviewed.
In your ecosystem
- AI connection
- Not supported
- Model key
- Not recorded
- AI usage audit
- Not recorded
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
Mobilexpense is a Brussels-based spend management vendor serving 3,000+ organisations with three products: Declaree for mid-market European teams, MXP for large multinationals, and Expense for small Nordic firms. It combines receipt OCR, policy-driven approvals, business credit cards, per diems, mileage and CO2 tracking with ERP, HR and accounting integrations. Pricing starts near €8 per user per month with a 20-user minimum, and guided onboarding usually reaches go-live within a month. The vendor states ISO 27001, ISAE 3402, PCI DSS and GDPR compliance.
Frequently asked questions
How long does implementation take?
The vendor states most companies go live within the first month after signing, thanks to guided onboarding with a dedicated onboarding manager. Simpler setups can be ready in under a week, while connecting an ERP, bank feeds or corporate cards can add steps with third-party providers.
What does Mobilexpense cost?
Declaree is listed from €8 per user per month with a 20-user minimum; MXP is custom enterprise pricing and both require sales contact. Optional modules and integrations, and Mobilexpense credit cards (from €4 per user per month), are priced separately, and volume discounts are negotiated per business case.
Which security and compliance certifications does Mobilexpense state?
Vendor pages state ISO 27001 certification, ISAE 3402 Type II and PCI DSS (both limited to Enterprise/MXP), plus GDPR compliance, and mention NIS2 and DORA alignment. These claims appear on the pricing, about and FAQ pages rather than on a dedicated trust page.
How does Mobilexpense use AI?
The vendor's FAQ says AI powers automation in Declaree by capturing, categorising and validating receipts, detecting duplicates and applying policies in real time, and in MXP by enforcing policies, detecting anomalies and providing spending insights across entities and countries.
What support is included?
Registered key contacts reach support through the support portal or by email, with help centres for Declaree and MXP. Onboarding and training, a dedicated onboarding manager and ongoing account management are described as part of the engagement.
Does Mobilexpense integrate with our ERP and HR systems?
Yes. The vendor lists out-of-the-box ERP and accounting integrations including QuickBooks Online, Exact Globe, SAP and Microsoft Dynamics, HR systems such as BambooHR, ADP and HiBob, plus company-card issuers, travel and tax-recovery tools. Connections can be made via API or sFTP, and SSO is supported.