Procare
All-in-one child care management software that automates billing, parent communication, attendance and classroom compliance.
By Procare Solutions · HQ Denver, US · 4.0/5 verified-buyer score
Positioning guardrails
Best for
- Independent child care centers, preschools and in-home daycares that want billing, attendance and parent communication in one platform.
- Multi-site and franchise child care organizations needing centralized family records, tuition collection and reporting.
- Head Start, before/after school, park district and faith-based programs with subsidy and state licensing reporting needs.
- Administrators replacing manual spreadsheets for enrollment, tuition, eDocuments and staff scheduling.
Ideal size: 5–500 staff people · Single-site or multi-site child care provider moving off manual processes
Not for
- Businesses outside early childhood education; the platform is purpose-built for child care operations.
- Higher education or corporate learning teams that need an LMS or student information system.
- Organizations requiring self-hosted deployment or heavy custom ERP configuration.
Value metrics scorecard
Time-to-Value
2–4 weeks
~21 days to first production value
Total Cost of Ownership
$1,500/yr
Starts at $300 · One monthly price per center; no contracts, set-up fees or per-child charges. In-home version listed at $25 per month; full platform pricing quoted on request.
Implementation Friction
2/5
Engineering + admin effort required
Buyer Score
out of 5 · verified buyers
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
Priced per center rather than per seat; plan tiers are quoted on request.
Add-on costs
- None
Company & support
Who is behind Procare, and how your team gets help once it is live.
Company
- Founded
- 1992 · 34 yrs in business
- Headquarters
- Denver, US
How you get support
- PhoneAll plans
- EmailAll plans
- Live chatAll plans
- Support portal / ticketsNot listed
- Community forumAll plans
- Help centre / docsAll plans
- Dedicated account managerNot listed
- In person / on-siteNot listed
- Hours
- Business hours
- Response time
- Not stated
Support portal with videos, guides and articles. Phone and email support listed as M–F, 7am–7pm ET. AI assistant Tucker answers anytime, with live support during business hours. User community for product feedback.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where Procare sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line. A dashed ring marks an outlier pinned to the edge; hover for its value.
Companies on the chart 6 / 10
- Procare
- Lillio
- Kangarootime
- Airtable
- brightwheel
- Veracross
Add or change companies
Up to 10 companies including Procare. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
No supported MCP path today, so it cannot be driven from an AI client.
AI & MCP readiness
What Procare ships in AI, and what it asks of your ecosystem.
AI features shipped
RoomRunner provides AI-assisted enrollment planning and future capacity projections for center leaders. Tucker, the in-app assistant, answers questions with AI and offers live support during business hours. Sources do not state which models are used, whether customers may supply their own keys, or whether AI actions are logged for audit.
In your ecosystem
- AI connection
- Not supported
- Model key
- Not recorded
- AI usage audit
- Not recorded
Industry verdicts
How Procare speaks to each vertical it serves — same data, sector lens.
EducationFewer admin hours, more learning hours.
Best for in Education
- Child care centers, daycare and preschool operators managing enrollment, billing and attendance.
- Head Start and state-subsidized programs handling agency payments and licensing reporting.
- Before and after school, park district and faith-based youth programs.
- Multi-site child care organizations standardizing operations across locations.
Not for
- Higher education institutions needing a full student information system.
- K-12 districts looking for an LMS, gradebook or curriculum platform.
- Corporate training or tutoring businesses outside early childhood care.
Procare is built specifically for early childhood education, serving over 40,000 child care centers and schools in North America, including many of the largest for-profit child care organizations. Core coverage spans family registration, attendance and ratio tracking, parent messaging and mobile app, integrated tuition and subsidy payment processing, classroom and curriculum management, and state compliance reporting. It is priced per center rather than per child, reports SOC 2 Type 2 and PCI Level 1 certification, and offers a lower-cost in-home version at $25 per month. Buyers outside early childhood care should look elsewhere.
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
Procare is a child care management platform used by more than 40,000 centers in North America. It combines billing and integrated payment processing, attendance and ratio tracking, parent communication, classroom and curriculum management, and state licensing reporting. Pricing is per center with no contracts or set-up fees, and the in-home version is listed at $25 per month. The vendor reports SOC 2 Type 2 and PCI Level 1 certification. RoomRunner adds AI-assisted enrollment and capacity planning.
Frequently asked questions
How much does Procare cost?
Procare prices per center rather than per child, with no contracts, set-up fees or per-child charges. The in-home version is published at $25 per month; other plans are quoted on request through a demo or sales conversation, so actual annual cost depends on center size and capabilities selected.
How long does implementation take?
Procare is cloud-hosted with no set-up fees and includes installation help, live training and onboarding support, so most centers can be productive within weeks. The vendor does not publish a formal implementation timeline; pace depends mainly on migrating family records and configuring billing.
Is Procare secure and compliant?
Procare states that its platforms regularly undergo independent third-party audits and lists SOC 2 Type 2, PCI Level 1, Visa Global Registry inclusion and TX-RAMP Level 2 certification. All platforms support multi-factor authentication, role-based permissions and hosting in US data centers with geographic redundancy.
Does Procare include AI features?
Yes. RoomRunner provides AI-assisted enrollment planning, future opening projections and room-transition planning, and the in-app assistant Tucker delivers AI-powered answers with live support during business hours. Procare does not publish which models power these features, whether customers can bring their own keys, or AI audit logging.
What support is available?
Support includes a self-serve portal with videos, guides, articles and training, phone support at (800) 964-1729, email support, an in-app assistant with live support during business hours, and a user community for product feedback. Listed hours are Monday to Friday, 7am to 7pm ET.