Cheqroom
Asset operations platform that tracks, books and maintains shared physical equipment across teams.
By Cheqroom · HQ Gentbrugge, Belgium · 4.0/5 verified-buyer score
Positioning guardrails
Best for
- Equipment-powered teams in media, education, construction, manufacturing and government that share physical gear
- Operations leaders replacing spreadsheets, paper sign-out sheets and group-chat gear requests
- Teams that need chain-of-custody, audit trails and maintenance history per asset
- Organisations with many casual gear users but few admin seats, thanks to unlimited regular users
Ideal size: 10–500 people · Scale-up or enterprise with shared equipment and a dedicated operations function
Not for
- Software licence or SaaS spend management rather than physical equipment
- Teams that cannot accept per-admin-seat pricing billed annually
- Companies needing native ERP, accounting or payroll integration out of the box
Value metrics scorecard
Time-to-Value
About 2–4 weeks
~30 days to first production value
Total Cost of Ownership
$9,900/yr
Starts at $2,208 · Per admin seat, billed annually; unlimited regular users. Core $184/admin/month, Business $275, Enterprise $367; minimum administrator counts apply.
Implementation Friction
2/5
Engineering + admin effort required
Buyer Score
out of 5 · verified buyers
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
Minimum administrator counts apply; regular users who only book and check out equipment are unlimited on all plans.
Add-on costs
- RFID tracking (fee)
- Studio / room management (fee)
- Consumable management (fee)
- Operations management (fee)
- Maintenance management (fee)
- Additional locations or workspaces (fee)
- Asset labels as a service (fee)
- Dedicated support manager (fee)
- Implementation, data clean-up and consulting services (fee)
Company & support
Who is behind Cheqroom, and how your team gets help once it is live.
Company
- Founded
- Not recorded
- Headquarters
- Gentbrugge, Belgium
How you get support
- PhoneNot listed
- EmailAll plans
- Live chatAll plans
- Support portal / ticketsNot listed
- Community forumNot listed
- Help centre / docsAll plans
- Dedicated account managerNot listed
- In person / on-siteNot listed
- Hours
- Business hours
- Response time
- Not stated
Help Center available 24/7 self-serve; live chat 9 AM–5 PM EST; email support via the support address or a Customer Experience Manager; hands-on consulting sold separately.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where Cheqroom sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line.
Companies on the chart 6 / 10
- Cheqroom
- Employment Hero
- ProcureDesk
- Fyle
- Rydoo
- TalentLMS
Add or change companies
Up to 10 companies including Cheqroom. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
No supported MCP path today, so it cannot be driven from an AI client.
AI & MCP readiness
What Cheqroom ships in AI, and what it asks of your ecosystem.
AI features shipped
Vendor documents 'Predictive Availability Intelligence', which forecasts equipment availability from historical utilisation patterns to anticipate demand conflicts. No other AI capabilities, model options or AI audit logging are described on the pages reviewed.
In your ecosystem
- AI connection
- Not supported
- Model key
- Not recorded
- AI usage audit
- Not recorded
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
Cheqroom is an asset operations platform for equipment-powered teams in media, education, construction, manufacturing and government. It replaces spreadsheets and paper sign-out sheets with reservations, QR check-out, chain-of-custody audit trails, maintenance work orders, mobile audits and reporting. Pricing is per admin seat, billed annually, with unlimited regular users: Core from $184/admin/month. SOC 2 Type II and GDPR compliant; integrates with Slack, Teams, Google Workspace and Zapier.
Frequently asked questions
How is Cheqroom priced?
Cheqroom charges per admin licence, billed annually, with minimum administrator counts. Starting prices are Core $184, Business $275 and Enterprise $367 per admin per month; an E.L.A. tier is custom-priced. Regular users who only book, check out and return equipment are unlimited and cost nothing extra. RFID, studio/room management, consumables, operations and maintenance management are paid add-ons.
Who counts as an admin and who is free?
An admin licence is for team members with elevated permissions who manage reservations, configure settings, control workspace features or handle inventory data. Anyone who only checks equipment in and out is a regular user, and Cheqroom does not charge for those users on any plan.
How long does it take to go live?
Cheqroom includes onboarding and access to a self-serve Help Center, and most teams can import data, label assets and start checking equipment out within a few weeks. Paid options exist for implementation, data clean-up, change management and configuration support if you want Cheqroom's certified experts to do the work.
What compliance and security guarantees are there?
Cheqroom states it is SOC 2 Type II compliant and GDPR compliant, with PCI-DSS compliant billing vendors. Data is hosted in AWS data centres in the USA with isolated per-customer databases, six-hourly backups with point-in-time recovery, annual third-party penetration tests, SSO/MFA and a stated 99.9% uptime target.
Does it integrate with the tools we already use?
Yes. Cheqroom lists Slack, Microsoft Teams, Google Workspace and Zapier integrations plus API access and webhooks, and describes connecting to 100+ tools. Single sign-on is supported through Okta, ADFS, Azure AD, OneLogin, Google and Shibboleth, and it also supports calendar feed integration, email and push notifications.
Can it handle both reservations and maintenance?
Yes. Reservations, check-outs, equipment picking and booking rules prevent double bookings, while condition flags, audits and spot checks, work orders, calibrations and service reminders keep gear maintained. Maintenance Management and Operations Management are available as paid add-ons on Core, Business and Enterprise.