Everlance
Automatic mileage and expense tracking that turns drives into tax deductions
By Everlance · HQ San Francisco, US · 4.4/5 Value-Position score (estimate)
Positioning guardrails
Best for
- Self-employed drivers, rideshare and delivery workers who need automatic, IRS-compliant mileage logs
- Small and growing businesses that reimburse employees for mileage (cents-per-mile, FAVR or accountable plans)
- Field sales, service and multi-location teams that want app-only tracking with no extra hardware
- Companies that need audit-ready mileage and expense records instead of spreadsheets
Ideal size: 1–200 people · Self-employed through growing SMB or field team digitising mileage reimbursement
Not for
- Enterprises needing ERP-grade travel, expense and procurement controls
- Teams that require deep accounting/ERP integrations or global multi-currency expense policy engines
- Operations wanting dispatch, routing, telematics or vehicle-maintenance management
- Organisations that must route many non-driving expense types through multi-level approvals
Value metrics scorecard
Time-to-Value
Same day (self-serve)
~1 days to first production value
Total Cost of Ownership
$119/yr
Starts at $0 · Per-user subscription billed monthly or annually; free Basic tier, paid Starter and Professional plans, Business programs quoted after a demo
Implementation Friction
1/5
Engineering + admin effort required
Value-Position score
out of 5 · model estimate
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
Free Basic; annual list prices shown as Starter $69.99–$89.99 and Professional $99.99–$119.99 per user
Add-on costs
- None
Company & support
Who is behind Everlance, and how your team gets help once it is live.
Company
- Founded
- Not recorded
- Headquarters
- San Francisco, US
How you get support
- PhonePlan not stated
- EmailPlan not stated
- Live chatPlan not stated
- Support portal / ticketsPlan not stated
- Community forumNot listed
- Help centre / docsPlan not stated
- Dedicated account managerNot listed
- In person / on-siteNot listed
- Hours
- Business hours
- Response time
- Not stated
Phone lines are open Mon–Fri 9am–5pm and Sat–Sun 9am–1pm Eastern. Live chat sits in the mobile app Help section and on the web dashboard. Professional subscribers get priority response and a live 1x1 training session.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where Everlance sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line.
Companies on the chart 6 / 10
- Everlance
- MileIQ
- Stamps.com
- Engine
- Wise
- Refund Retriever
Add or change companies
Up to 10 companies including Everlance. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
No supported MCP path today, so it cannot be driven from an AI client.
AI & MCP readiness
What Everlance ships in AI, and what it asks of your ecosystem.
AI features shipped
Everlance markets an 'AI deduction finder' that scans card and bank transactions for potentially deductible expenses; it is listed for the Professional plan and iOS only. The pages reviewed name no MCP server, model provider, or AI governance and audit documentation.
Your data & models
- Trains on your data
- Not recorded — ask the vendor
- Runs on
- Not recorded
- AI pricing
- Paid add-on
In your ecosystem
- AI connection
- Not supported
- Model key
- Not recorded
- AI usage audit
- Not recorded
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
Everlance is a mileage and expense tracking app used by more than 4 million drivers, solopreneurs and field teams. It captures trips automatically through phone GPS, syncs card and bank transactions, flags possible deductions and produces IRS-compliant logs and reports. Self-employed plans run from a free Basic tier to Professional at roughly $120 per year; Everlance Business adds reimbursement programs (CPM, FAVR, TAAP), driver compliance checks and admin dashboards, with self-serve setup and no hardware. Everlance is now part of Motus.
Frequently asked questions
How much does Everlance cost?
There is a free Basic plan covering 30 automatically detected trips a month, with unlimited manual trips. Annual list prices on the pricing page are shown as Starter at $69.99–$89.99 per user and Professional at $99.99–$119.99 per user, with monthly options and a 7-day free trial. Team programs (self-serve cents-per-mile, plus FAVR and Tax-Advantaged Accountable Plans) are quoted after speaking with the vendor.
How long does it take to get a field team live?
Everlance Business is self-serve and the vendor describes guided onboarding in minutes, with 'no complicated rollout required — or even IT'. In practice a team can be tracking and reimbursing within days; one customer quoted about 20 minutes of training. There is no published mandatory implementation fee.
Does Everlance produce IRS-compliant mileage and expense records?
Yes. The vendor states that IRS-compliant mileage logs are generated automatically and can be exported at any time from phone or computer, with CSV/PDF exports, full route maps and receipts attached to expenses. Expense reports are standardised for review and approval, and Professional includes $1 million of audit defence.
Which mileage reimbursement programs does it support?
Three: Cents-Per-Mile (a fixed per-mile rate, typically the IRS standard rate), Fixed and Variable Rate for high-mileage or multi-region teams, and the Tax-Advantaged Accountable Plan, which pairs a fixed monthly payment with mileage documentation. GPS-verified trips are used to reduce inflated claims.
Does Everlance need extra hardware or a big integration project?
No. Tracking runs on the GPS in the driver's phone, so no hardware is required, and Everlance Business adds driver licence and insurance checks with an admin compliance dashboard. Buyers should note that the pages reviewed document no connectors to ERP, CRM or data-warehouse platforms.
Everlance in our guides
A deliberate starter stack for logistics and field services firms: one pick for each business outcome, the runners-up that beat them in specific cases, and how the pieces fit together.