Resource Guru
Resource management software that makes capacity obvious, planning flexible, and deadlines achievable.
By Resource Guru · HQ London, UK · 4.5/5 Value-Position score (estimate)
Positioning guardrails
Best for
- Project-based agencies (advertising, creative, marketing) scheduling people across many client projects
- Consultancies and professional-services firms tracking billable utilisation
- Construction, engineering and IT teams that need capacity planning against real availability
- Teams replacing spreadsheets with dedicated resource scheduling, timesheets and approvals
- Operations leaders who need forecast-versus-actual reporting and project budgets
Ideal size: 10–200 people · Scale-up or mid-market project business with a resource manager or ops lead
Not for
- Companies looking for a full ERP, HR or finance suite in one platform
- Software teams needing deep agile backlog engineering
- Very small teams with a single project and no scheduling conflicts
- Enterprises needing FedRAMP or HIPAA-grade certifications
Value metrics scorecard
Time-to-Value
1–2 weeks
~14 days to first production value
Total Cost of Ownership
$4,000/yr
Starts at $50 · Per person, per month; annual billing adds two months free. Non-human resources cost 50% of the per-person rate.
Implementation Friction
1/5
Engineering + admin effort required
Value-Position score
out of 5 · model estimate
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
No seat minimum; each plan includes 1–10 free placeholders, extras charged at the per-person rate
Add-on costs
- Additional placeholders beyond the plan allowance charged at the per-person rate
- Non-human resources: $2.50–$6 each per month depending on plan
- Zapier connectors require a separate third-party Zapier account
Company & support
Who is behind Resource Guru, and how your team gets help once it is live.
Company
- Founded
- Not recorded
- Headquarters
- London, UK
How you get support
- PhoneEnterprise only
- EmailAll plans
- Live chatPlan not stated
- Support portal / ticketsNot listed
- Community forumNot listed
- Help centre / docsAll plans
- Dedicated account managerEnterprise only
- In person / on-siteNot listed
- Hours
- Business hours
- Response time
- Priority support and response SLAs on Enterprise; specific times not published.
Help Centre is the main self-serve route and email ([email protected]) is the primary contact. Phone support with a dedicated number and callbacks is Master plan only: Mon–Fri 9am–1pm, 2pm–5.30pm GMT/BST. Enterprise adds a dedicated CSM and rollout help.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where Resource Guru sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line. A dashed ring marks an outlier pinned to the edge; hover for its value.
Companies on the chart 6 / 10
- Resource Guru
- Harvest
- Clockify
- Wagepoint
- Fieldwire
- Birdview PSA
Add or change companies
Up to 10 companies including Resource Guru. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
Ships an official MCP server. Connects to Claude Code, Claude Desktop, ChatGPT connectors and Cursor out of the box.
AI & MCP readiness
What Resource Guru ships in AI, and what it asks of your ecosystem.
AI features shipped
AI is delivered through Resource Guru's own MCP server, which lets ChatGPT or Claude answer resourcing questions, spot gaps and risks in natural language. No built-in model, model key handling or AI audit logging is described in the available sources.
Your data & models
- Trains on your data
- Not recorded — ask the vendor
- Runs on
- OpenAI, Anthropic
- AI pricing
- Included in the plan
In your ecosystem
- AI connection
- Official MCP server
- Model key
- Not recorded
- AI usage audit
- Not recorded
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
Resource Guru is dedicated resource management and scheduling software for project-based teams. It visualises capacity, resolves booking clashes, and pairs Gantt-style project planning with timesheets and utilisation reporting. Plans start at $5 per person per month with a 30-day free trial, and native integrations cover Outlook, Google Calendar, Jira, Asana, Slack and Salesforce.
Frequently asked questions
How much does Resource Guru cost for a 50-person team?
Plans are per person per month: Grasshopper $5, Blackbelt $8 and Master $12, with annual billing giving two months free (about $4.16, $6.67 and $10 per person per month). Non-human resources cost 50% of the per-person rate and extra placeholders are charged at the full rate. Fifty people on Blackbelt is roughly $4,800 a year billed monthly, or about $4,000 billed annually.
How quickly can a team get value from it?
Trials are fully featured and need no credit card, and customers describe a low learning curve and quick setup. Most teams import people and projects and start scheduling within days; forecast-versus-actual reporting follows once timesheets are live, so one to two weeks is realistic.
What integrations and AI capabilities does it offer?
Native integrations include Outlook and Google Calendar, Jira, Asana, monday.com, ClickUp, Trello, Slack, Microsoft Teams, Google Sheets, Salesforce, Workday, QuickBooks and more, plus Zapier and a REST API. Integrations are available on all plans at no extra cost. An MCP server connects ChatGPT or Claude for natural-language answers about schedules and capacity.
Is Resource Guru secure and compliant enough for procurement?
The vendor states SOC 2 Type II and GDPR compliance, annual independent penetration testing, weekly vulnerability scanning, encryption in transit and at rest, SSO-only mode and least-privilege access controls, hosted on Google Cloud Platform. There is no claim of HIPAA or FedRAMP; ISO 27001 appears only as a certification of the underlying cloud infrastructure.
What support is included at each tier?
All plans get the Help Centre and email support. Chat support is listed as a plan feature. Phone support with a dedicated number and callbacks is only on the Master plan, during Mon–Fri 9am–1pm and 2pm–5.30pm GMT/BST. Enterprise adds a dedicated Customer Success Manager, rollout and training, and priority support with response SLAs.