Whova
All-in-one event management platform for in-person, hybrid and virtual events
By Whova · HQ San Diego, US · 4.2/5 Value-Position score (estimate)
Positioning guardrails
Best for
- Association, academic and government teams running recurring conferences, summits and trade shows
- Corporate event teams that need registration, agenda, speaker and badge workflows in one platform
- Organizers who want an attendee app with networking, polls, live Q&A and sponsor ROI tools
- Teams that must pivot between in-person, hybrid and virtual formats on short notice
Ideal size: 2–50 people · Event, marketing or association team running several events a year
Not for
- Teams needing an on-premise or self-hosted deployment
- Buyers who require published, self-serve list pricing before starting an evaluation
- Companies looking for a general-purpose CRM, marketing automation or LMS suite
Value metrics scorecard
Time-to-Value
About 1 week
~7 days to first production value
Total Cost of Ownership
On request
Custom quote; price depends on event format, event length and expected attendee count. No published list price — buyers request a price quote.
Implementation Friction
2/5
Engineering + admin effort required
Value-Position score
out of 5 · model estimate
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
Priced per event, not per seat
Add-on costs
- None
Company & support
Who is behind Whova, and how your team gets help once it is live.
Company
- Founded
- Not recorded
- Headquarters
- San Diego, US
How you get support
- PhonePlan not stated
- EmailPlan not stated
- Live chatNot listed
- Support portal / ticketsNot listed
- Community forumNot listed
- Help centre / docsNot listed
- Dedicated account managerNot listed
- In person / on-siteNot listed
- Hours
- Business hours
- Response time
- Within 30 minutes on business days
Contact page lists phone +1 855-978-6578 (Mon-Fri) and [email protected] (24/7). Site advertises quick responses within 30 minutes on business days, weekend/holiday availability and a dedicated support team.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where Whova sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line. A dashed ring marks an outlier pinned to the edge; hover for its value.
Companies on the chart 6 / 10
- Whova
- Ottimate
- Forma
- TOPdesk
- Whereby
- Nowsta
Add or change companies
Up to 10 companies including Whova. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
No supported MCP path today, so it cannot be driven from an AI client.
AI & MCP readiness
What Whova ships in AI, and what it asks of your ecosystem.
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
Whova is an all-in-one event management platform for in-person, hybrid and virtual events. It bundles registration, agenda and speaker management, badge printing, self check-in, an award-winning attendee app with networking, polls and live Q&A, plus sponsor and exhibitor lead tools. The vendor reports 50,000+ events in 170+ countries and 15 million users, with customers including associations, universities, government agencies and large corporates. Pricing is quote-based.
Frequently asked questions
What does Whova cost?
Whova does not publish list pricing. The pricing page asks for event format (in-person, hybrid or virtual), event length, expected attendee count and number of events per year, then issues a price quote. Budget approval therefore requires a quote request rather than a self-serve checkout, and the vendor says it will find a price that fits your budget.
How quickly can we get an event live on Whova?
Whova positions setup as easy and largely self-serve, and a published case study describes a 1,000-attendee conference transitioning to virtual in only five days. Most organizers should plan on roughly a week to configure registration, agenda, speakers and the attendee app before opening to registrants.
Does Whova handle hybrid and virtual events, or only in-person?
All three formats are supported. The homepage leads with in-person, hybrid and virtual events, and customer stories cover fully virtual summits, hybrid conferences and entirely in-person trade shows, including events that switched formats on short notice.
What support is included?
The contact page lists a phone line on weekdays and an email address available 24/7, and the site advertises responses within 30 minutes on business days plus weekend and holiday availability and a dedicated support team. Enterprise-grade contractual SLAs are not published.
Can we trial Whova before buying?
Yes. The pricing page offers a 20-minute 1:1 demo session that doubles as a trial of the platform, and the site also offers a self-guided look via live demos and customer stories before you commit to a quote.
Who else uses Whova?
The vendor states Whova has supported 50,000+ events across 170+ countries with more than 15 million users. Published customers include L'Oréal, Mastercard Foundation, the United Nations, NFL FLAG, the US Air Force and Department of Energy, Purdue, Brown and University of British Columbia.