Sign In App
Seamless visitor experiences and rigorous security, working as one.
By Sign In App Ltd · HQ Northampton, UK · 4.0/5 Value-Position score (estimate)
Positioning guardrails
Best for
- Multi-site organisations that need one visitor, contractor and employee sign-in standard across every location.
- Schools, colleges and universities managing visitor safeguarding, ID checks and Single Central Record (SCR) compliance.
- Regulated workplaces that must keep audit-ready visitor, contractor and policy-acknowledgement records.
- Operations, security and front-desk teams tracking who is on site and running evacuation roll calls.
- Employers wanting workplace-experience extras such as desk, room and appointment booking in the same platform.
Ideal size: 10–5,000 employees, single or multi-site people · Scale-up or enterprise with a staffed reception and a facilities, security or compliance owner
Not for
- Single-desk sites that only need a free, informal visitor log.
- Buyers expecting AI to make access decisions; Sign In App states access is governed by human-defined policy.
- Organisations requiring facial recognition or on-premise hosting.
- Teams wanting a full HR or workplace system of record rather than a front-desk layer.
Value metrics scorecard
Time-to-Value
Same day (under 30 min setup)
~1 days to first production value
Total Cost of Ownership
$1,590/yr
Starts at $525 · Per site, per year in GBP: Core £415, Enhanced £835, Pro £1,255; Executive is sales-quoted. Unlimited staff, portal users, devices and monthly sign-ins.
Implementation Friction
2/5
Engineering + admin effort required
Value-Position score
out of 5 · model estimate
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
No seat tiers - unlimited staff, portal users, companion app users, iPads and monthly sign-ins; each location with its own postcode/zip needs a separate site subscription.
Add-on costs
- Spaces desk and meeting room booking: £125–£370 per site annually depending on number of spaces
- Scheduling appointment booking: £360 per 2,400-appointment bundle annually
- Time & Attendance: £420–£1,890 per portal annually by employee count
- Central Record (SCR) compliance for schools: £250–£650 per site annually
- Optional hardware (iPad, enclosure, Brother QL-820NWB printer, badge media); delivery £14.95 per location
- Tap multi-frequency RFID reader £250; floor-standing enclosure upgrade £100
Company & support
Who is behind Sign In App, and how your team gets help once it is live.
Company
- Founded
- Not recorded
- Headquarters
- Northampton, UK
How you get support
- PhoneEnterprise only
- EmailAll plans
- Live chatAll plans
- Support portal / ticketsAll plans
- Community forumNot listed
- Help centre / docsAll plans
- Dedicated account managerEnterprise only
- In person / on-siteNot listed
- Hours
- Not recorded
- Response time
- Not stated
Email and live chat support are included in every subscription, from Core up, along with user guides and video tutorials in the help centre. Telephone support, priority support and a dedicated account manager appear on the Pro plan; onboarding sessions start at Enhanced and bespoke onboarding is…
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where Sign In App sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line. A dashed ring marks an outlier pinned to the edge; hover for its value.
Companies on the chart 6 / 10
- Sign In App
- Afi
- Cobalt
- Astra Security
- Duo
- StackHawk
Add or change companies
Up to 10 companies including Sign In App. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
No supported MCP path today, so it cannot be driven from an AI client.
AI & MCP readiness
What Sign In App ships in AI, and what it asks of your ecosystem.
AI features shipped
Companion Assistant (live) books desks, rooms and resources from natural-language requests; Analytics Assistant (live) answers natural-language questions about activity and trends. AI workflow configuration is in development and conversational setup is planned. AI features can be configured, restricted or disabled, and the vendor says facial recognition is not used today.
Your data & models
- Trains on your data
- Never trains on your data
- Runs on
- Not recorded
- AI pricing
- Not recorded
In your ecosystem
- AI connection
- Not supported
- Model key
- Not recorded
- AI usage audit
- Not recorded
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
Sign In App is a cloud visitor management and workplace platform from Sign In App Ltd, part of Sign In Solutions, used at 30,000+ locations. It covers pre-registration and approvals, kiosk and companion-app sign-in, ID scanning, badge printing, contractor compliance, desk and room booking and evacuation roll calls. Pricing is per site per year from £415 (Core) to £1,255 (Pro), with no implementation fee and unlimited staff and devices. Self-serve setup takes under 30 minutes; AI booking and analytics assistants are live.
Frequently asked questions
How long does it take to go live with Sign In App?
It is cloud-based and self-serve. The pricing page says a workplace can be set up in less than 30 minutes, and a 15-day unlimited free trial with no credit card is offered. A single reception can be live the same day; multi-site rollouts take longer because each postcode or zip code needs its own site subscription and hardware such as iPads, enclosures and badge printers must be ordered and installed.
What does Sign In App cost?
Per site, per year: Core £415, Enhanced £835 and Pro £1,255, with Executive quoted by sales. Unlimited staff, portal users, companion-app users, devices and monthly sign-ins are included, there is no implementation fee, and 10+ sites may qualify for a discount. Common add-ons are Spaces desk and room booking (£125–£370 per site annually), appointment scheduling (£360 per 2,400-appointment bundle), Time & Attendance (£420–£1,890 per portal annually) and the schools SCR module (£250–£650 per site annually). Hardware and delivery are extra.
Does AI come included, and is our data used to train models?
Companion Assistant and Analytics Assistant are live and covered by the subscription. Sign In App's AI page states that customer data is never used to train AI models and is never shared over the public web when AI features run. It also states that AI never makes unsupervised access decisions, that features can be restricted or disabled, and that facial recognition is not currently used.
What security and compliance assurances are published?
The vendor's support pages describe Tier 4 data centres, six selectable storage regions, TLS 1.2 encryption in transit and at rest, encrypted backups and configurable retention from 7 days to indefinite, and state ISO 27001 certification (certificate 122520), SOC 2 Type II, GDPR assurance via IASME, Cyber Essentials and completion of the NHS Data Security & Protection Toolkit. Buyers should request current attestation documents and the sub-processor list during evaluation.
Will it fit our existing systems?
The integrations page lists Salesforce, Google Workspace and Calendar, Microsoft 365 and Entra ID, Microsoft Teams, Slack, Outlook, Workday, SAP, Okta, ADP, BambooHR, UKG, DocuSign, Google Drive, Power Automate and access-control vendors including Brivo, Paxton and Genetec, plus a documented client API, webhooks and workflow triggers. Sign In App Connect and API documentation are available in the help centre; no Model Context Protocol server is mentioned.
Who should not buy Sign In App?
Sites that only need a free, informal visitor log will find the per-site subscription and optional hardware unnecessary. Organisations expecting AI to admit or deny visitors will be disappointed, because Sign In App states access is governed by human-defined policy. Buyers who require facial recognition, on-premise hosting or a full HR or workplace system of record should look elsewhere.