Todoist
A to-do list and task manager that helps individuals and teams organize work and life
By Doist · 4.5/5 Value-Position score (estimate)
Positioning guardrails
Best for
- Individuals and small teams wanting a fast, low-cost task manager on every platform
- Teams that need a shared task workspace running alongside personal tasks
- Education and professional-services teams using ready-made project templates
- Companies that want a self-serve tool with no implementation project
Ideal size: 1–500 people · Any size; self-serve teams without a dedicated operations function
Not for
- Organizations needing Gantt scheduling, resource planning or portfolio management
- Buyers requiring HIPAA, FedRAMP or sector-specific certifications
- Enterprises wanting deep ERP or CRM process automation inside the task tool
Value metrics scorecard
Time-to-Value
Same day
~1 days to first production value
Total Cost of Ownership
On request
Freemium: Beginner free; per-user Pro and Business subscriptions billed monthly or yearly
Implementation Friction
1/5
Engineering + admin effort required
Value-Position score
out of 5 · model estimate
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
Beginner and Pro are individual accounts; Business allows up to 1,000 team members and guests
Add-on costs
- None
Company & support
Who is behind Todoist, and how your team gets help once it is live.
Company
- Founded
- Not recorded
- Headquarters
- Not recorded
How you get support
- PhoneNot listed
- EmailNot listed
- Live chatNot listed
- Support portal / ticketsNot listed
- Community forumNot listed
- Help centre / docsAll plans
- Dedicated account managerNot listed
- In person / on-siteNot listed
- Hours
- Not recorded
- Response time
- Not stated
Help Center is linked from the main site navigation. No support hours, SLAs or contact channels for support are stated on the pages reviewed.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where Todoist sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line.
Companies on the chart 6 / 10
- Todoist
- YouCanBookMe
- Loomly
- Paymo
- Rho
- Y Soft
Add or change companies
Up to 10 companies including Todoist. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
No supported MCP path today, so it cannot be driven from an AI client.
AI & MCP readiness
What Todoist ships in AI, and what it asks of your ecosystem.
AI features shipped
Todoist Assist (Filter Assist, Task Assist, Email Assist) plus Ramble are listed in the plan comparison; Ramble is limited on the free plan and unlimited on paid plans. Connectors for Claude and ChatGPT are offered under an AI Agents integration category.
Your data & models
- Trains on your data
- Not recorded — ask the vendor
- Runs on
- Not recorded
- AI pricing
- Not recorded
In your ecosystem
- AI connection
- Not supported
- Model key
- Not recorded
- AI usage audit
- Not recorded
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
Todoist is a task and project manager from Doist, used by 50M+ people and tens of thousands of teams. It covers personal to-dos, shared team projects, boards, calendars and 50+ templates, with apps on every major platform and 90+ integrations. A free Beginner plan and per-user Pro and Business plans make it a low-friction, self-serve buy; the Business tier adds a shared team workspace, roles, permissions and centralized billing for up to 1,000 members.
Frequently asked questions
How much does a team pay for Todoist?
Todoist is freemium. The Beginner plan is free and covers personal task and project basics. Pro and Business are per-user subscriptions priced per user per month, billed monthly or yearly, and Business adds a shared team workspace, team project folders, roles and permissions, team activity logs and centralized billing for up to 1,000 team members and guests. Published list prices appear on the pricing page in the currency you select.
How long does it take to get a team running on Todoist?
It is self-serve: teams can create a workspace and start adding shared projects and tasks immediately, with no implementation project or mandatory services fee. Ready-made templates for onboarding, hiring pipelines, client management and meetings shorten setup, so most teams reach day-to-day use within days rather than weeks.
Is Todoist suitable for enterprise use?
The Business plan is the enterprise-oriented tier, supporting up to 1,000 team members and guests, team project folders, roles and permissions, granular team activity logs and centralized billing. Administration is handled from a central control panel where admins manage billing, users and sharing settings, including whether sharing is limited to the organization. Buyers with HIPAA or FedRAMP obligations should confirm coverage directly.
What AI features does Todoist include?
The plan comparison lists Todoist Assist features — Filter Assist, Task Assist and Email Assist — plus Ramble. Ramble is limited on the free Beginner plan and unlimited on Pro and Business; the other Assist features appear on the paid tiers. Todoist also lists connectors for Claude and ChatGPT under an AI Agents integration category, so AI agents can read and manage tasks in an account.
What security and compliance does Todoist claim?
The security page states that data is sent over TLS 1.2/1.3, stored encrypted at rest on AWS servers behind their firewalls, backed up automatically with multiple redundant copies, and that the product complies with global regulations such as the GDPR. Account access uses email/password with salted passwords or Google OAuth 2.0. The pricing page also states the product is SOC 2 Type II compliant.