vFairs
Run your entire event on one platform: registration, mobile app, badge printing and 3D virtual events, with a dedicated project manager.
By vFairs · HQ Texas, US · 4.7/5 Value-Position score (estimate)
Positioning guardrails
Best for
- Marketing and events teams running trade shows, conferences and job fairs that want registration, apps, badge printing and lead capture in one stack
- Organizations that value a dedicated project manager included with the platform rather than bought as a consulting add-on
- Hybrid programmes that mix on-site check-in and badge printing with 3D virtual event experiences
- Higher-education, non-profit and public-sector teams with accessibility and security review requirements
Ideal size: Event and marketing teams of 2-50 people · Mid-market to enterprise with a recurring event calendar
Not for
- Teams that want published, self-serve pricing or a free tier - vFairs quotes custom annual or per-event packages
- Small one-off webinars that a basic webinar tool can host for far less
- Product teams looking for an API-first developer platform rather than a vendor-managed event service
- Buyers who need a HIPAA-certified or FedRAMP-authorised system
Value metrics scorecard
Time-to-Value
Minutes for simple events; ~4 weeks for full builds
~28 days to first production value
Total Cost of Ownership
On request
Custom quote, based on event format, required features and attendee volume; sold as an annual licence or a per-event package. No free plan.
Implementation Friction
2/5
Engineering + admin effort required
Value-Position score
out of 5 · model estimate
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
No free plan; annual licence or per-event packages; non-profit discounts available on request
Add-on costs
- Additional sessions, extra booths, accessibility features, higher attendee volumes and managed services are available as paid add-ons priced on request
Company & support
Who is behind vFairs, and how your team gets help once it is live.
Company
- Founded
- Not recorded
- Headquarters
- Texas, US
How you get support
- PhoneNot listed
- EmailAll plans
- Live chatAll plans
- Support portal / ticketsNot listed
- Community forumNot listed
- Help centre / docsAll plans
- Dedicated account managerAll plans
- In person / on-sitePlan not stated
- Hours
- 24/7
- Response time
- Average response time under 1 hour for 24/7 live chat and email support
Every event includes a dedicated project manager and a customer success manager; 24/7 live chat and email cover live events; onsite technical staff can be provided.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where vFairs sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line.
Companies on the chart 6 / 10
- vFairs
- GoTo Webinar
- HubSpot
- ActiveCampaign
- Loopio
- Tesorio
Add or change companies
Up to 10 companies including vFairs. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
No supported MCP path today, so it cannot be driven from an AI client.
AI & MCP readiness
What vFairs ships in AI, and what it asks of your ecosystem.
AI features shipped
Vendor pages also describe AI-powered attendee matchmaking and AI facial-recognition check-in, and the trust centre lists an AI governance policy. No source states which models power these features, whether customers supply their own keys, or whether content is used to train models.
Your data & models
- Trains on your data
- Not recorded — ask the vendor
- Runs on
- OpenAI
- AI pricing
- Not recorded
In your ecosystem
- AI connection
- Not supported
- Model key
- Not recorded
- AI usage audit
- Not recorded
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
vFairs is an end-to-end event management platform covering registration and ticketing, event websites, branded mobile apps, badge printing and on-site check-in, exhibitor and abstract management, and 3D virtual or hybrid experiences. Every event includes a dedicated project manager plus 24/7 live chat and email support. It is SOC 2 Type II, ISO 27001, GDPR and PCI DSS aligned and WCAG 2.1 AA accessible, and integrates with Salesforce, HubSpot, Marketo, Zoom, Teams and 8,000+ apps via Zapier. Pricing is custom quoted per event or annual licence.
Frequently asked questions
How much does vFairs cost?
vFairs does not publish list prices. Pricing is quoted per organisation and depends on event format (virtual, hybrid or in-person), the features you need (lead capture, gamification, accessibility options) and expected attendee and registration volumes. You can buy an annual licence or a per-event package, and add-ons such as extra sessions, additional booths, larger attendee volumes and managed services are priced separately. There is no free plan, although non-profits get a discount. Expect a demo and quote cycle before you see numbers.
How long does it take to get an event live on vFairs?
Simple registration pages, landing pages and basic event structures can be built in minutes with the drag-and-drop builder. For large, fully branded events, and especially custom 3D virtual environments with complex agendas, vFairs recommends a minimum of four weeks covering planning, custom design approval, content upload and rehearsals. In practice, enterprise buyers should budget around a month from contract signature to launch.
What does vFairs integrate with?
vFairs offers a self-serve Apps Marketplace, Zapier connectivity to 8,000+ apps, and RESTful APIs plus webhooks. Named integrations include Salesforce, HubSpot, Marketo, Oracle Eloqua, Zoho and Eventbrite for CRM and marketing; Zoom, Webex, Microsoft Teams, Vimeo and Restream for streaming; PayPal, Stripe and Authorize.Net for payments; Mailchimp, ActiveCampaign and Pardot for email; and Slido, Walls.io, KUDO and Wordly for engagement and translation. Reports can be pushed automatically to FTP or Amazon S3.
Is vFairs secure and compliant enough for enterprise procurement?
vFairs publishes a SafeBase-powered trust centre listing SOC 2 Type II, ISO/IEC 27001, GDPR, CCPA, PCI DSS, EU-US Data Privacy Framework, TX-RAMP and VPAT documentation, and states WCAG 2.1 AA accessibility. Audit logging, data encryption at rest, backups, access monitoring and a documented AI governance policy are also listed, and customers can request the SOC 2 report and penetration test results. The trust centre does not list HIPAA or FedRAMP certification.
What support is included in the price?
Support is bundled rather than sold as a tier. Every event comes with a dedicated project manager who works with you from kickoff to wrap-up, plus a customer success manager for onboarding and strategy. 24/7 live chat and email support is available during live events with a stated average response time under one hour, and onsite technical staff can be provided for check-in, badge printing and session management. The pricing FAQ states support via a dedicated project manager is included with all plans and all events.
Does vFairs actually use AI, and how is it governed?
Yes, but as added features rather than an AI-native product. Vendor pages describe AI-powered attendee matchmaking, AI facial-recognition check-in and a ChatGPT-backed assistant that generates marketing content. vFairs does not publish which models power core features, whether customers can bring their own model keys, or whether customer content is used to train models, so those points should be confirmed in writing during evaluation. The trust centre does list an AI governance policy.