YAROOMS
All-in-one workplace management platform for desks, meeting rooms, visitors and workplace analytics, with the Yarvis AI agent in Microsoft Teams and email.
By YAROOMS International · HQ Cluj-Napoca, Romania · 4.6/5 Value-Position score (estimate)
Positioning guardrails
Best for
- Hybrid and multi-site organizations with 50–5,000+ employees standardizing desk, room and visitor booking in one platform
- Microsoft 365 organizations that want employees to book desks and rooms from Microsoft Teams and Outlook instead of a new app
- Banks, insurers and regulated firms needing role-based access, audit trails, data residency and private-cloud or on-premise deployment
- Universities and healthcare organizations booking shared rooms, labs, study rooms and visitor access across sites
- Facilities and workplace teams replacing fragmented point tools for booking, signage, visitor management and analytics
Ideal size: 50–5,000+ employees people · Scale-up or enterprise with a dedicated facilities, workplace experience or IT workplace function
Not for
- Single-site offices under roughly 50 people that only need cheap or free desk booking
- Teams wanting a pure desk-booking widget without admin, policy and visitor management overhead
- Organizations needing real-estate lease or IWMS portfolio management rather than day-to-day workplace operations
- Buyers who require 24/7 follow-the-sun phone support — YAROOMS publishes 24/5 support with a 1.5 hour typical response
Value metrics scorecard
Time-to-Value
Up to 2 weeks standard onboarding
~14 days to first production value
Total Cost of Ownership
$4,788/yr
Starts at $1,188 · Per-plan subscription tiered by users and locations; monthly or annual billing, yearly billing saves 20%; Visitor Management sold separately per location
Implementation Friction
2/5
Engineering + admin effort required
Value-Position score
out of 5 · model estimate
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
Starter up to 20 users / 1 location; Business up to 200 users / 2 locations; Enterprise unlimited users / 5+ locations
Add-on costs
- Visitor Management System: $99 per location per month
- Meeting room displays: add-on on every plan
- Lobby displays: add-on on every plan
- Digital Reception: add-on
Company & support
Who is behind YAROOMS, and how your team gets help once it is live.
Company
- Founded
- 2011 · 15 yrs in business
- Headquarters
- Cluj-Napoca, Romania
How you get support
- PhonePlan not stated
- EmailPlan not stated
- Live chatPlan not stated
- Support portal / ticketsPlan not stated
- Community forumNot listed
- Help centre / docsPlan not stated
- Dedicated account managerAll plans
- In person / on-siteNot listed
- Hours
- Not recorded
- Response time
- Typical response time of 1.5 hours (24/5 support)
Support at [email protected] is available 24/5 in English, with a typical 1.5 hour response; enterprise support with contracted SLA, tracked tickets, shared Teams/Slack channels and a dedicated customer success manager are offered.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where YAROOMS sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line. A dashed ring marks an outlier pinned to the edge; hover for its value.
Companies on the chart 6 / 10
- YAROOMS
- Caspio
- MeisterTask
- Assembled
- Linear
- Articulate 360
Add or change companies
Up to 10 companies including YAROOMS. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
No supported MCP path today, so it cannot be driven from an AI client.
AI & MCP readiness
What YAROOMS ships in AI, and what it asks of your ecosystem.
AI features shipped
Yarvis, the YAROOMS AI workplace agent, takes plain-language requests in Microsoft Teams, email and SMS and books desks, rooms and parking, registers visitors and coordinates team schedules after confirmation. It is included from the Business plan up and requires no separate app. No model provider, training-data policy or AI audit logging is stated on the vendor pages.
Your data & models
- Trains on your data
- Not recorded — ask the vendor
- Runs on
- Not recorded
- AI pricing
- Included in the plan
In your ecosystem
- AI connection
- Not supported
- Model key
- Not recorded
- AI usage audit
- Not recorded
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
YAROOMS is a workplace management platform founded in 2011 that unifies desk and meeting room booking, hybrid work planning, visitor management, parking, digital signage and workplace analytics in one system. Its Yarvis AI agent handles booking requests in Microsoft Teams, email and SMS, so employees use tools they already know. Sold as per-plan SaaS from $99/month, with private-cloud or on-premise deployment on Enterprise. ISO 27001, ISO 27701 and SOC 2 Type II certified and GDPR compliant, serving 200–5,000+ employee organizations in 50+ countries.
Frequently asked questions
How long does YAROOMS take to implement?
Standard onboarding usually takes up to two weeks, and typical implementations run two to six weeks depending on the number of sites and how ready the floor plans are; Cerved went live in one week. YAROOMS runs a five-step rollout: workplace mapping, setup and configuration, integrations and channels, pilot and launch, then ongoing support and iteration. Every customer gets a named implementation manager and customer success manager.
How much does YAROOMS cost?
List pricing starts at $99 per month for Starter (up to 20 users, 1 location, 2 floors), $399 per month for Business (up to 200 users, 2 locations, analytics and Yarvis AI) and $899 per month for Enterprise (5+ locations, unlimited users, API access, private-cloud or on-premise). Visitor Management is $99 per location per month, and room displays, lobby displays and Digital Reception are add-ons. Annual billing saves 20%.
What is Yarvis and which plans include it?
Yarvis is the YAROOMS AI workplace agent. Employees ask in plain language from Microsoft Teams, email or SMS and Yarvis books desks, rooms and parking, registers visitors and finds time with colleagues after they confirm. There is no new app to install or learn, and it is included from the Business plan upward; the Starter plan does not include it.
Can YAROOMS run on-premise or in our own cloud account?
Yes. YAROOMS is available as multi-tenant SaaS on Microsoft Azure (Netherlands for EU/UK, North Virginia for US, Toronto for Canada), inside the customer's own Azure or AWS account, or fully on-premise, with the same features in all three models. Private-cloud and on-premise deployment are options on the Enterprise plan.
What security certifications does YAROOMS hold?
YAROOMS states ISO/IEC 27001, ISO/IEC 27701, ISO 9001 and ISO 14001 certifications plus a SOC 2 Type II report, and says it is fully compliant with EU GDPR. Data is encrypted in transit with TLS 1.2+ and encrypted at rest at database and tenant level, personnel access is logged on a need-to-know basis, and customers choose EU, US or Canadian data residency.
Which tools does YAROOMS integrate with?
Microsoft Teams, Microsoft 365 and the Outlook add-in, Google Workspace and Google Calendar, Azure AD / Entra ID, Okta, OneLogin, AD FS and any SAML 2.0 identity provider, Slack, Zoom and Google Meet. Outlook and Google Calendar sync two ways, and a REST API plus webhooks and custom integrations are available on the Enterprise plan.