Total Party Planner
All-in-one catering and event management software built by caterers, for caterers.
By Total Party Planner (TPP) Software LLC · HQ Buffalo, US · 3.5/5 Value-Position score (estimate)
Positioning guardrails
Best for
- Independent and multi-unit catering companies still running on spreadsheets and email
- Event venues, banquet halls and hotels that sell food-and-beverage packages
- Food trucks, nonprofits and corporate event teams that need proposals, BEOs, packing lists and payment links in one system
- Larger operations such as universities, stadiums and arenas needing multi-user permissions and advanced reporting
Ideal size: 1-50 users people · Small to mid-market catering or venue business replacing spreadsheets
Not for
- Restaurants with no catering or private-event revenue
- Businesses that need deep ERP, accounting or HR functionality beyond catering operations
- Buyers who will not adopt bundled payment processing - TPP Pay is required, with a $200 monthly fee if it is not adopted
- Teams looking for an AI-native platform; no AI features are described on the vendor's public pages
Value metrics scorecard
Time-to-Value
About 2 weeks with guided onboarding
~14 days to first production value
Total Cost of Ownership
$3,588/yr
Starts at $1,428 · Per-seat subscription billed monthly or annually; annual billing saves 10%. Each plan includes 1-3 users and TPP Pay.
Implementation Friction
2/5
Engineering + admin effort required
Value-Position score
out of 5 · model estimate
Full cost breakdown
Mandatory implementation fee
$299
Seat tiers
Nibble includes 1 user, Feast 2 users, Delicacy 3 users; each additional user is $25 per month.
Add-on costs
- TPPorder online ordering add-on: $149/month on Nibble, $129/month on Feast, $119/month on Delicacy
- Initial Data Entry Package: $500 one-time (up to 2,000 menu items, beverages and rentals plus contact, staff and venue lists)
- Custom Lead Capture Form: $10/month (includes 2 revisions per year)
- Premium Onboarding: quoted; dedicated Client Care Success Manager plus up to 8 live virtual sessions
- $200 monthly fee applies to clients who do not adopt TPP Pay
Company & support
Who is behind Total Party Planner, and how your team gets help once it is live.
Company
- Founded
- 1994 · 32 yrs in business
- Headquarters
- Buffalo, US
How you get support
- PhoneNot listed
- EmailNot listed
- Live chatNot listed
- Support portal / ticketsNot listed
- Community forumNot listed
- Help centre / docsNot listed
- Dedicated account managerPlan not stated
- In person / on-siteNot listed
- Hours
- Not recorded
- Response time
- Not stated
Client Care team provides setup support and a TPP Check-In. Premium Onboarding adds a dedicated Client Care Success Manager and up to 8 live virtual sessions. No support hours or SLA are published.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where Total Party Planner sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line.
Companies on the chart 6 / 10
- Total Party Planner
- Joan
- Hexnode
- Addigy
- Fyle
- Shiftbase
Add or change companies
Up to 10 companies including Total Party Planner. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
No supported MCP path today, so it cannot be driven from an AI client.
AI & MCP readiness
What Total Party Planner ships in AI, and what it asks of your ecosystem.
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
Total Party Planner (TPP) is an all-in-one catering and event management platform built by caterers for caterers. It centralises leads, proposals, e-signatures, BEOs, packing lists, menu and recipe costing, staffing, team communication and payments, with a client portal and a TPPsales CRM module. Plans run from $119 per month (Nibble, 1 user) through Feast ($299) to Delicacy ($429), plus a one-time $299 setup fee; extra users cost $25 per month and annual billing saves 10%. Integrations include QuickBooks, Google Sync, Outlook, Mailchimp, Nowsta, StaffMate and ChefTec exports.
Frequently asked questions
How much does Total Party Planner cost per year?
List pricing is $119 per month for Nibble (1 user), $299 per month for Feast (2 users) and $429 per month for Delicacy (3 users), which is roughly $1,428 to $5,148 per year before discounts. Additional users are $25 per month each. Paying annually gives a 10% discount, and a $200 monthly fee applies to clients who do not adopt the included TPP Pay payment processing.
Is there a mandatory implementation or setup fee?
Yes. Each tier carries a one-time $299 setup fee that includes account preference setup support with the Client Care team and a TPP Check-In. Optional extras include a $500 Initial Data Entry Package (up to 2,000 menu, beverage and rental items plus contact, staff and venue lists), a $10 per month custom lead capture form, and quoted Premium Onboarding with a dedicated Client Care Success Manager.
Do we have to use TPP Pay for payment processing?
Yes. The pricing FAQ states that TPP Pay is a required function within the platform, and a $200 monthly fee applies to clients who do not adopt it. TPP Pay adds payment links to invoices, gratuity options and an integrated financial reporting dashboard. It is powered by Fullsteam Operations LLC in the United States and FS Payments Canada Ltd in Canada.
Can we pay monthly, and can we change plans later?
TPP is offered month-to-month with no long-term contract required, although annual billing saves 10%. You can upgrade to the next level plan at any time, with prorated fees possibly applying. There is a 30-day money-back guarantee, and the vendor offers a free live demo rather than a free trial.
What integrations does Total Party Planner support?
The pricing page lists QuickBooks Export, Google Sync, Nowsta Export, StaffMate Export, ChefTec Export, Outlook Export, Mailchimp Export and prismm Export as included integrations. Note that these require your own active subscriptions to those third-party services; TPP does not supply third-party integration licences. Online ordering is available through the optional TPPorder add-on.