Knowify
Project + service management software that helps trade contractors bid, run and invoice work profitably alongside QuickBooks
By Knowify · HQ New York, US · 4.0/5 verified-buyer score
Positioning guardrails
Best for
- Specialty trade contractors who bill on fixed-price, cost-plus or AIA pay applications
- QuickBooks Online users who want the deepest two-way construction sync available
- SMB contractors running long projects and same-day service calls on one system
- Teams that need job costing, WIP reporting and mobile time tracking without enterprise overhead
Ideal size: 10–50 people · Growing trade contractor with office and field staff on QuickBooks
Not for
- General contractors or homebuilders needing GC-oriented construction platforms
- Large enterprises wanting multi-entity ERP with heavy custom configuration
- Businesses that do not use QuickBooks as their accounting system
- Companies needing native Salesforce, SAP or Slack integrations out of the box
Value metrics scorecard
Time-to-Value
14-day free trial; weeks to full rollout
~14 days to first production value
Total Cost of Ownership
$3,948/yr
Starts at $1,188 · Per user, billed monthly or yearly. Core $99/mo (1 user, yearly), Advanced $329/mo (10 users, yearly), Enterprise custom. Extra users $29/mo.
Implementation Friction
2/5
Engineering + admin effort required
Buyer Score
out of 5 · verified buyers
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
Core includes 1 user; Advanced includes 10; extra users $29/month; Enterprise includes unlimited users.
Add-on costs
- Service Pro add-on: $199/month for dispatching, service portal, maintenance agreements and inventory
- Live Equipment Tracking: $25–$35 per vehicle/month (OBD or wired GPS)
- AI Dashcams: $25–$35 per dashcam/month
- Tool Tracking: $99/month
Company & support
Who is behind Knowify, and how your team gets help once it is live.
Company
- Founded
- 2012 · 14 yrs in business
- Headquarters
- New York, US
How you get support
- PhoneAll plans
- EmailAll plans
- Live chatAll plans
- Support portal / ticketsNot listed
- Community forumNot listed
- Help centre / docsNot listed
- Dedicated account managerNot listed
- In person / on-siteNot listed
- Hours
- Not recorded
- Response time
- Not stated
100% U.S.-based support team reachable via screenshare, phone call, email or chat; Enterprise plans get Priority support and more onboarding sessions.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where Knowify sits relative to every other solution in the database. Toggle axes to compare on cost, speed, friction, or buyer score.
Quadrant view
Typical annual cost × Time-to-value
Stack fit signal
Compatibility with standard B2B ecosystems.
No supported MCP path today, so it cannot be driven from an AI client.
AI & MCP readiness
What Knowify ships in AI, and what it asks of your ecosystem.
AI features shipped
Knowify's AI Connector lets users query job margins, billing, labor and collections through Claude, ChatGPT and other AI tools using their Knowify data; custom forms are described as powered by Knowify AI. No source states whose model key is used or describes AI audit logging.
In your ecosystem
- AI connection
- Not supported
- Model key
- Not recorded
- AI usage audit
- Not recorded
Industry verdicts
How Knowify speaks to each vertical it serves — same data, sector lens.
ConstructionWin bids, run sites, keep projects on margin.
Best for in Construction
- Specialty trade contractors (electrical, plumbing, HVAC, painting, concrete, roofing, remodeling)
- Contractors who want QuickBooks Online to remain the accounting system of record
- Businesses running both multi-month projects and same-day service calls
- Subcontractors needing AIA G702/G703 pay applications and real-time WIP reporting
Not for
- General contractors seeking a full GC-focused construction platform
- Firms that do not use QuickBooks and want accounting handled in the same tool
- Large enterprises needing deep multi-entity ERP customisation
Knowify was built specifically for trade and specialty contractors rather than general contractors or homebuilders. Published case studies span concrete and masonry, electrical, HVAC/mechanical, painting, plumbing, roofing and steel and metalworks, plus accountants and bookkeepers serving those trades. The platform pairs project execution (estimates, proposals, change orders, daily logs, scheduling, mobile time tracking) with project finances (job costing, progress billing, AIA pay apps, accounts receivable and WIP reporting). The Service Pro add-on extends the same system to recurring service and maintenance work.
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
Knowify is job management software for specialty trade contractors, combining project management, service dispatch and job costing with the deepest QuickBooks Online integration in construction. Core starts at $99/month for one user; Advanced ($329/month, 10 users) adds job costing, WIP reporting and daily logs. An AI Connector links Knowify data to Claude and ChatGPT for natural-language questions about margins, billing and labor. U.S.-based support and onboarding are included on every plan.
Frequently asked questions
How much does Knowify cost?
Base plans start at $99 per month for Core (1 user, billed yearly) and $329 per month for Advanced (10 users). Additional users are $29 per month, and Enterprise includes unlimited users at custom pricing. Service Pro ($199/month) and equipment tracking add-ons are priced separately. A 14-day free trial is available.
How does Knowify connect to QuickBooks?
Knowify is the official construction software partner of QuickBooks Online and syncs customers, vendors, purchases, expenses, invoices, time and projects in both directions in real time. QuickBooks Time, QuickBooks Online Payroll and QuickBooks Payments are also supported, and QuickBooks Desktop sync plus Intuit Enterprise Suite are available on the Enterprise plan.
What is the Knowify AI Connector?
The AI Connector links Knowify to Claude, ChatGPT and other AI tools so users can ask about job margins, billing, labor and collections and get answers based on their actual project data. It is included on the Advanced and Enterprise plans, but not on Core.
Does Knowify handle both long projects and service calls?
Yes. Core covers bids, proposals, contracts, change orders and progress invoicing for project work, while the Service Pro add-on adds dispatching, scheduling, service assets, maintenance agreements and a customer service portal for fast-paced service work.
What onboarding and support is included?
Every plan includes one-on-one onboarding sessions (1 on Core, 3 on Advanced, 5 on Enterprise) and 100% U.S.-based support delivered by phone, email, chat or screenshare. Enterprise customers receive priority support.