Knowify
Project, service and financial management software built for trade contractors, with the #1 QuickBooks integration in construction.
By Knowify · HQ New York, US · 4.2/5 Value-Position score (estimate)
Positioning guardrails
Best for
- Specialty trade contractors (electrical, plumbing, HVAC, painting, concrete, roofing and similar) that need projects and service work in one system
- Subcontractors billing fixed-price, time-and-materials or AIA G702/G703 pay applications
- Businesses already on QuickBooks Online that want job costing, WIP and progress billing without double entry
- Contractors with roughly 5-100 office and field staff who have outgrown spreadsheets
Ideal size: 5–100 employees people · Growing trade contractor running QuickBooks, moving off spreadsheets and paper
Not for
- Large general contractors needing BIM coordination or enterprise ERP depth
- Companies with no accounting system in place, since Knowify complements rather than replaces QuickBooks
- Non-construction field service, logistics or 3PL operations
- Solo operators who only need simple invoicing
Value metrics scorecard
Time-to-Value
2–4 weeks with guided onboarding
~30 days to first production value
Total Cost of Ownership
$3,948/yr
Starts at $1,188 · Per company, billed monthly or annually: Core from $99/month (annual, 1 user), Advanced $329/month (annual, 10 users), Enterprise custom
Implementation Friction
2/5
Engineering + admin effort required
Value-Position score
out of 5 · model estimate
Full cost breakdown
Mandatory implementation fee
None
Seat tiers
Core includes 1 user, Advanced includes 10 users, Enterprise includes unlimited users; each additional user is $29/month
Add-on costs
- Service Pro (dispatching, service portal, maintenance agreements, service assets): $199/month
- Live Equipment Tracking: $25/vehicle/month
- AI Dashcams: $25/dashcam/month
- Tool Tracking: $99/month
Company & support
Who is behind Knowify, and how your team gets help once it is live.
Company
- Founded
- 2012 · 14 yrs in business
- Headquarters
- New York, US
How you get support
- PhoneAll plans
- EmailAll plans
- Live chatAll plans
- Support portal / ticketsNot listed
- Community forumNot listed
- Help centre / docsNot listed
- Dedicated account managerNot listed
- In person / on-siteNot listed
- Hours
- Not recorded
- Response time
- Not stated
Pricing page states award-winning 100% U.S.-based support reachable by screenshare, phone call, email or chat, standard on Core and Advanced and priority on Enterprise; onboarding sessions (1/3/5) are included by plan.
“Not listed” means the vendor’s public pages don’t mention that channel, not that it is unavailable. Ask about it during evaluation.
Market position
Where Knowify sits against its closest alternatives. Pick any two of cost, speed, friction and buyer score, and up to 9 companies to compare.
Quadrant view
Typical annual cost × Time-to-value
The lines cross at the median of the solutions shown, so about half sit on each side of each line. A dashed ring marks an outlier pinned to the edge; hover for its value.
Companies on the chart 6 / 10
- Knowify
- Timeero
- DroneDeploy
- Workyard
- Service Fusion
- Point of Rental
Add or change companies
Up to 10 companies including Knowify. Listed closest first.
Stack fit signal
Compatibility with standard B2B ecosystems.
Ships an official MCP server. Connects to Claude Code, Claude Desktop, ChatGPT connectors and Cursor out of the box.
AI & MCP readiness
What Knowify ships in AI, and what it asks of your ecosystem.
AI features shipped
Knowify AI is positioned as a margin-optimization layer built into the product, with Knowify Assistant (beta), a chat agent that analyses jobs and executes work inside Knowify. The AI Connector uses MCP to expose Knowify data to Claude, ChatGPT, Grok and other compatible assistants. Custom forms are noted as powered by Knowify AI. AI Connector is included in Advanced and Enterprise plans.
Your data & models
- Trains on your data
- Never trains on your data
- Runs on
- Anthropic, OpenAI
- AI pricing
- Included in the plan
In your ecosystem
- AI connection
- Official MCP server
- Model key
- Not recorded
- AI usage audit
- Full audit trail
Compliance attestations
* IAPP AIGP certifies individuals, not products. It means named staff hold the credential — not that the platform does.
Bottom line
Knowify is project, service and financial management software built for specialty trade contractors such as electrical, plumbing, HVAC, painting, concrete and roofing firms. It covers estimating, contracts, scheduling, time tracking, change orders, progress billing, AIA G702/G703 pay apps, job costing and real-time WIP reporting, plus a deep two-way QuickBooks sync. The AI Connector links Knowify data to Claude, ChatGPT and other MCP tools. Plans start near $99/month with U.S.-based support and onboarding included.
Frequently asked questions
How much does Knowify cost per year?
Knowify lists Core at $99/month billed annually and Advanced at $329/month billed annually (1 and 10 users respectively), with Enterprise quoted separately. Each additional user is $29/month. Service Pro is a $199/month add-on, with optional Live Equipment Tracking at $25/vehicle/month, AI dashcams at $25 each per month and Tool Tracking at $99/month. Budget roughly $1,200–$4,000 per year for a small to mid-sized trade contractor before add-ons.
How does Knowify integrate with QuickBooks?
Knowify markets itself as the #1 QuickBooks integration in construction. QuickBooks Online syncs two-way for customers, vendors, purchases, expenses, invoices, time and projects, and QuickBooks Time, Payroll and Payments are supported as well. QuickBooks Desktop and Intuit Enterprise Suite integrations are Enterprise-only, so check your plan if you run Desktop.
How long does implementation take?
Knowify offers a 14-day free trial and includes one-on-one onboarding sessions (1 on Core, 3 on Advanced, 5 on Enterprise). Because it complements QuickBooks rather than replacing it, most trade contractors can start billing and tracking costs within a few weeks, though reaching full job-costing and WIP discipline takes longer.
Does Knowify have AI features or an MCP connector?
Yes. The AI Connector uses MCP (Model Context Protocol) to connect your Knowify data to Claude, ChatGPT, Grok and other MCP-compatible assistants so you can ask about margins, billing, labor and collections. Knowify AI for margin optimization and Knowify Assistant (beta) are also offered. The AI Connector is included in Advanced and Enterprise plans, not Core.
Which contractors is Knowify built for?
Knowify targets specialty trade contractors — electrical, plumbing, HVAC/mechanical, painting, remodeling, concrete/masonry, excavating, roofing and steel/metalworks — with case studies across those trades. It fits subcontractors running both long projects and service work who bill via fixed price, T&M or AIA pay applications and want that tied back to QuickBooks.